Supplier Policy and Code of Ethics

Procurement Process 

1. Supplier Due Diligence and Supplier Approval Form Completion 

Once a supplier has been chosen, due diligence, including approval forms or acquiring the relevant copies of documents and company details, can be completed. Once complete, the procurement process can continue. 

2. Scope of Work and Agreement in Place 

A scope of work must then be drawn up to detail deliverables and deadlines for the supplier, which can also help to formulate a contract which must be in place and agreed for work to commence. 

3. Goods Delivered and an LPO Raised 

Once the goods or services are delivered, after work is done and accepted by the GHV or its client, an LPO can be raised and the supplier may invoice. Invoices should be sent to compliance@greenhorizonafrica.com once confirmation of an LPO is in place. 

If the work is not accepted however, this will be promptly communicated for a resolution to be sought. 

For any goods which require payment up-front, this must be discussed with a manager when the situation arises. 

Payment 

External suppliers must comply with the process above and have completed this process in order to receive payment. Payment terms are 30 days as standard, however conditions and dates will be discussed and agreed by two directors and written into contracts. 

External suppliers without the necessary due diligence requirements will suffer delay in order to meet the compliance obligations which are upon us as a business. 

Code of Ethics 

Compliance with law 

Everyone must protect our company’s legality. They should comply with all 

environmental, safety and fair dealing laws. We expect you to be ethical and responsible when dealing with our company. 

External providers should hold adequate insurance including but not limited to; travel, health, professional indemnity and any other pertaining to any regulatory or legal requirement for their mode of business or trading activities. 

Respect 

Everyone should respect one another. We won’t allow any kind of discriminatory behaviour, harassment or victimisation. Communication should be respectful and polite and not be designed to cause conflict or disagreement. 

For any further clarity on these processes please contact our head of Governance Alex Bradford.